A Regulatory & Operational Scope

Perfumedom supplies fragrance oils as raw materials for professional use. In order to avoid misunderstandings, it is important to clearly define where our responsibility as a supplier begins and where the responsibility of the buyer starts.

Scope of Supply

We supply fragrance oils as chemical mixtures and essential oils intended for further formulation. They are not finished products and are not placed on the market as cosmetics, candles, reed diffusers, or any other end consumer goods.

Our obligation is to supply the material as specified, together with the regulatory documentation required for the substance or mixture as supplied.

Regulatory Documentation We Provide

For each fragrance oil, we provide documentation within the framework of applicable EU chemical legislation and industry standards. This includes:

• Safety Data Sheets issued in accordance with Regulation (EC) No 1907/2006 (REACH), structured under Regulation (EU) 2020/878 and classified under Regulation (EC) No 1272/2008 (CLP).
• IFRA Certificates of Conformity in accordance with the current IFRA Amendment.
• Allergen Declarations for cosmetic use under (EU) 2023/1545.
• Certificates of Analysis upon request, confirming batch conformity.

This documentation reflects the regulatory status of the fragrance oil as supplied. It does not extend to finished products manufactured by the buyer.

What We Do Not Provide

• We do not provide Cosmetic Product Safety Reports.
• We do not provide finished product safety assessments.
• We do not issue confirmations that a buyer’s finished product is compliant with Regulation (EC) No 1223/2009.
• We do not create regulatory statements that extend beyond the legally defined scope of ingredient-level documentation, including SDS, IFRA Certificates of Conformity, Allergen Declarations (including Extended Allergen Declarations under Regulation (EU) 2023/1545) and Certificates of Analysis.

The Safety Data Sheet is a legally structured document. Its contents are defined by law. It cannot contain statements that fall outside its regulatory scope. If a statement does not appear in the SDS, it means that it is not applicable to the material under current classification criteria.

Responsibility for Finished Products

Once the fragrance oil is incorporated into a candle, cosmetic, diffuser, room spray or any other finished product, full responsibility transfers to the manufacturer of that finished product.

This includes but is not limited to:

• Determining the correct use level.
• Ensuring compliance with IFRA limits in the final formulation.
• Conducting a Cosmetic Product Safety Report where applicable.
• Performing stability testing.
• Performing compatibility testing with waxes, bases, solvents and packaging.
• Preparing CLP labels for the final mixture.
• Submitting PCN notifications and generating UFIs where required.
• Ensuring compliance with local and international regulations.

The supplier cannot assume responsibility for manufacturing processes, formulation choices, storage conditions, or performance of the finished product.

Performance and Scent Perception

Fragrance performance depends on numerous variables outside the supplier’s control, including wax type, solvent system, wick selection, room size, airflow, cure time and application method.

Scent perception is inherently subjective and influenced by personal sensitivity, environmental conditions and usage context. Differences in perception, projection, longevity or personal preference do not indicate a defect in the supplied material and do not constitute grounds for refund or liability.

Ordering, Storage and Handling

We are responsible for supplying material that conforms to specification at the time of dispatch.

The buyer is responsible for proper storage after receipt, including temperature control, minimisation of headspace, prevention of oxidation and protection from contamination. We cannot assume responsibility for degradation, oxidation, contamination, evaporation or any other damage occurring with storage conditions outside our control.

Batch Consistency and Reformulations

Where reformulations are required due to IFRA updates, regulatory amendments or raw material availability, updates are communicated transparently. Minor olfactory variations may occur as part of industry-wide regulatory adaptation. The fragrance industry operates within evolving regulatory frameworks. Adjustments required by IFRA or EU legislation do not constitute product defects.

Final Boundary

Our responsibility ends with the compliant supply of the fragrance oil and its associated regulatory documentation as defined under EU chemical legislation and industry standards. The responsibility for additional documentation, storage, testing, production and releasing the finished product to the market begins with the buyer.